Board of Management

Board of Management 2016 – 2019

 

Membership of Board of Management

15 October 2016 – 14 October 2019

Trustee nominees

Sr. Helen O’ Riordan, I.B.V.M. (chairperson)

Mr. Patrick Quigley

Mr. Brian Mac Gonagle

Ms. Heike Huelswitt

 

Parent nominees

Ms. Annette Cahalane

Mr. Patrick Clancy

 

Teacher nominees

Mr. Joe Cummins

Ms. Siobhán O’ Donoghue

The Secretary to the Board is Mr. Billy O’ Shea who attends meetings in a non-voting capacity.


Agreed Report of Board of Management meeting

Thursday, 12 April 2018

Attendance

Mr. Cummins, Mr. Clancy, Mr. MacGonagle, Mr. Quigley, Ms. Huelswitt and Sr. Helen.

Apologies were received from Ms. Cahalane and Ms. O’ Donoghue.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (8 March 2018) were adopted following the proposal of Mr. Quigley, seconded by Mr. Cummins.

Pembroke Hill / Spawell Road

The Board was informed that DIF was continuing to assess tenders in respect of works completion and facilities management.

Members once again were very concerned by the effect on school morale of the delay and by the uncertainty that was now arising with regard to planning for the next school year. Serious concern was expressed at the possibility of still being located in Spawell Road in September 2018.

The Board asked Mr. O’ Shea to contact both DES and the NDFA to express the meeting’s serious concerns.

Report from Finance Sub-Committee

The Board reviewed the Income and Expenditure A/c from 1 September 2017 to 12 April 2018.

School Planning / Teaching and Learning

The Board ratified, with amendments, a revised IT Acceptable Use Policy for the school with immediate effect.

Child Protection Procedures and Oversight Report 

The Board agreed that the whole-staff PDST training on child protection would take place at the end of August 2018.

It was reported to the meeting that all members of staff had completed the TUSLA eLearning Programme.

Mr. O’ Shea presented a Child Protection Oversight Report to the meeting covering the period since the last Board meeting on 8 March 2018.

Leadership and Management

The Board formally approved a Leadership and Management Framework following a consultation with school staff. It was agreed to keep the Framework under ongoing examination and to conduct a formal review in April 2020.

The Board agreed to advertise the four positions of Assistant Principal 2 in accordance with DES circular 003/2018.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • The safe return of all students and staff from the Transition Year tour to Italy
  • The preparatory work being done on class allocations, booklists and calendar for 2018/2019
  • The forthcoming Spring meeting of parents
  • The inward leg of the French exchange to be held in the week beginning 16 April
  • The advertising of four teaching positions for 2018/2019

Sr. Helen thanked all teachers for their work on the school tour to Italy.

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Monday, 14 May 2018 at 4.30 p.m. in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 17 April 2018.


Agreed Report of Board of Management meeting

Thursday, 8 March 2018

Attendance

Mr. Cummins, Mr. Clancy, Mr. MacGonagle, Mr. Quigley, Ms. Cahalane and Sr. Helen.

Apologies were received from Ms. Huelswitt and Ms. O’ Donoghue.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (24 January 2018) were adopted following the proposal of Ms. Cahalane, seconded by Mr. Cummins.

Pembroke Hill / Spawell Road

Sr. Helen and Mr. O’ Shea reported on their meeting with DES and NDFA officials in Tullamore on 20 February 2018.

Members were very concerned by the effect on school morale of the delay and by the uncertainty that was now arising with regard to planning for the next school year. Serious concern was expressed at the possibility of still being located in Spawell Road in September 2018.

The Board asked that a definite timeline be provided for the move at the next scheduled meeting in Tullamore on 14 March 2018.

Report from Finance Sub-Committee

The Board reviewed the Income and Expenditure A/c from 1 September 2017 to 8 March 2018.

School Planning / Teaching and Learning

The Board was informed of the ongoing inservice training for staff in relation to the new Junior Cycle programme.

Mr. O’ Shea briefed the Board on the introduction of the three new subjects into 1st year, September 2018, noting that there was a very good demand from incoming students for all 1st year optional subjects and that the selection process for these subjects had worked very well.

It was reported that the School Planning Group would resume its work on Friday, 9 March 2018 with a review of internet acceptable use policy being top of the agenda.

Child Protection

The Board formally approved a Student Safeguarding Statement (SSS) in accordance with the new DES procedures. This statement includes a risk assessment as required by legislation. It was agreed to monitor the implementation of the SSS at all future Board meetings.

The Board was updated on child protection training being undertaken by all staff. It was agreed that Board members would take the TUSLA training before the next meeting.

Mr. O’ Shea presented a Child Protection Oversight Report to the meeting covering the period since the last Board meeting on 24 January 2018.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • The safe return of all students and staff from the French and German exchanges as well as the ski trip
  • The closure of the school for 3 days due to recent severe weather. In this regard, it was agreed to prioritise tuition time over many forthcoming co- and extra-curricular activities in the coming months and to provide supervised study for 6th year students over the Easter holiday
  • The work of  Health and Safety Manager, Derek Madden

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Thursday, 12 April 2018 at 4.30 p.m. in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Monday, 12 March 2018.


Agreed Report of Board of Management meeting

Wednesday, 24 January 2018

Attendance

Mr. Cummins, Mr. Clancy, Mr. MacGonagle, Mr. Quigley, Ms. Cahalane, Ms. Huelswitt, Ms. O’ Donoghue and Sr. Helen.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (13 December 2017) were adopted following the proposal of Ms. Huelswitt, seconded by Mr. Cummins.

Pembroke Hill / Spawell Road

The Board discussed the ongoing delay in moving into the new school as a consequence of the compulsory liquidation of the Carillion Company. It was agreed to seek an early meeting with DES/NDFA officials to discuss the matter fully.

Report from Finance Sub-Committee

The Board reviewed the Income and Expenditure A/c from 1 September 2017 to 23 January 2018.

School Planning / Teaching and Learning

The Board approved the introduction of three new optional subjects into 1st year from September 2018 – Technology, Technical Drawing and Spanish – in accordance with proposals made by the School Planning Group.

In School Management

The Board was informed of DES Circular 003/2018. This circular will give the school an entitlement to four new Assistant Principal 2 positions in the current school year.

In accordance with the circular, the Board authorised Mr. O’ Shea to begin a consultation with staff on the present and future in-school management structure. It was agreed to bring the outcome of this consultation process back to the Board for discussion and final decision.

New Child Protection Procedures

It was agreed to devote most of the next Board meeting to the new child protection procedures. Mr. O’ Shea undertook to circulate draft documents to members in advance of the next meeting.

Principal’s Report

As Designated Liaison Person, Mr. O’ Shea presented a Child Protection Oversight Report covering the period since the last Board meeting on 13 December 2017.

Mr. O’ Shea also made mention of the following in his report to the Board:

  • The commencement of the timetabling process for 2018/2019
  • Subject Choice meetings for both students and staff
  • Forthcoming school exchange trips to France and Germany
  • The ski tour at mid-term

Any other business

Mr. Mac Gonagle expressed the gratitude of the St. Vincent de Paul Society to the school in respect of its charitable donation at Christmas.

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Wednesday, 28 February at 4.30 p.m. in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 30 January 2018.


Agreed Report of Board of Management meeting

Wednesday, 13 December 2017

Attendance

Mr. Cummins, Mr. Clancy, Mr. MacGonagle, Mr. Quigley, Ms. Cahalane, Mr. Clancy, Ms. O’ Donoghue and Sr. Helen.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (15 November 2017) were adopted following the proposal of Ms. Cahalane, seconded by Mr. Quigley.

1st year enrolment, September 2018

The Board considered matters relating to the enrolment of 1st year students for September 2018.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • The deferral of the move to the new school until 15 January 2018
  • The publication of new child protection procedures

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Wednesday, 24 January 2018 at 4.30 p.m. in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 19 December 2017.


Agreed Report of Board of Management meeting

Wednesday, 15 November 2017

Attendance

Mr. Cummins, Mr. Clancy, Mr. MacGonagle, Mr. Quigley, Ms. Cahalane, Mr. Clancy, Ms. O’ Donoghue and Sr. Helen.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (24 October 2017) were adopted following the proposal of Ms. Cahalane, seconded by Mr. MacGonagle.

Capital Development – updates

The Board was briefed as follows:

  • The health and safety training day for all staff in the new building is fixed for Friday, 8 December 2017. The Board agreed to close the school as an exceptional matter on this date.
  • The completion date and service commencement of the new school is scheduled for Friday, 15 December 2017.
  • Orientation meetings for all students will be held in the new school on Monday and Tuesday, 18 and 19 December 2017.
  • Timetabled classes will begin in the new school on Monday, 8 January 2018.
  • The official opening will be planned for the end of January or start of February 2018, the exact date of which will be determined by the DES.
  • The GAA pitch will be completed in early Spring and temporary accommodating arrangements will be put in place by the PPP Co. in the interim.

The Board formally approved the recommendation of the selection committee to appoint suppliers of IT equipment in the new school in line with all required procurement procedures.

Report from Finance Sub-Committee

The Board reviewed the Income and Expenditure A/c from 1 September 2017 to 15 November 2017.

Mr. MacGonagle presented a summary of the audited accounts for 2016/2017. The Board formally approved the signing of these accounts.

School Planning / Teaching and Learning

The Board approved the draft document submitted by the School Planning Group in relation to reports and parent-teacher meetings.

Mr. O’ Shea informed the meeting of the ongoing work of the School Planning Group in relation to the possible introduction of new subjects at Junior Cycle i.e. Technology, Technical Drawing and Spanish.

The Board approved the timetable provisions for all subjects at Junior Cycle level from September 2018.

In School Management

The Board ratified the appointment of Ms. Ruth Kennedy to the position of Programme Co-ordinator (Acting).

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • Christmas class tests for all year groups
  • The very successful Autumn meeting of parents
  • Droichead training to support newly-qualified teachers
  • The forthcoming school musical, “West Side Story”, to be held on 4/5/6/7 December 2017

Any other business

Ms. Cahalane expressed her willingness to discuss with the school the further promotion of the annual Young Scientists’ Exhibition.

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Wednesday, 13 December 2017 at 4.30 p.m. in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 21 November 2017.


Agreed Report of Board of Management meeting

Tuesday, 24 October 2017

Attendance

Mr. Cummins, Ms. Cahalane, Sr. Helen, Mr. MacGonagle, Ms. O’ Donoghue, Ms. Huelswitt and Mr. Quigley.

Apologies were received from Mr. Clancy.

As Secretary to the Board, Mr. O’ Shea also attended.

Sr. Helen welcomed the new parent nominee to the Board, Ms. Cahalane.

The part of the meeting relating to 1st year places, September 2018 was attended by Ms. Noeleen Goggin (School Secretary) and Mr. John O’ Leary (Solicitor, MJ O’ Connor Solicitors, Drinagh, Wexford).

Minutes

The minutes of the last meeting (11 October 2017) were adopted following the proposal of Mr. MacGonagle, seconded by Mr. Quigley.

1st year places, September 2018 

The Board allocated places for 1st year, September 2018 in accordance with its Admission Policy.

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Wednesday, 15 November 2017 at 4.30 p.m. in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 07 November 2017.


Click here to download the Board of Management Annual Report 2016/2017


Agreed Report of Board of Management meeting 

Wednesday, 11 October 2017

Attendance

Mr. Cummins, Mr. Clancy, Mr. MacGonagle, Mr. Quigley, Ms. O’ Donoghue and Sr. Helen.

Apologies were received from Ms. Huelswitt and Ms. Cahalane.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (6 September 2017) were adopted following the proposal of Mr. Quigley, seconded by Mr. Cummins.

Capital Development – updates

The meeting was informed of the following:

  • The site meeting and visit on 3 October 2017 during which excellent progress on the buildings and grounds was noted
  • The possibility of service commencement being Tuesday, 28 November 2017
  • Probable arrangements for staff health and safety training in the new building on a date to be advised in mid-November and for orientation meetings for students on a phased basis after service commencement

Report from Finance Sub-Committee

The Board reviewed the Income and Expenditure A/c from 1 September 2017 to 10 October 2017.

It was noted that the annual audit had concluded on Wednesday, 11 October 2017 and that the draft report was being prepared.

A discussion took place on the allocation of funds towards the cost of purchasing books for the library in the new school.

School Planning and Self-Evaluation

The Board formally reviewed and approved the school’s Child Protection policy for 2017/2018.

The meeting was informed that the School Planning Group was presently reviewing arrangements for school reports and parent-teacher meetings.

Teaching and Learning

Mr. O’ Shea circulated draft proposals for a re-structuring of the timetable allocations to cater for the new junior Cycle. These proposals will be further discussed between the educational partners in the school.

The meeting was informed of ongoing consultations between senior management and all subject departments.

Board members were supplied with a copy of this year’s Junior Certificate results.

The Board was updated on the current work of the Academic Council.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • Parents’ Autumn General meeting – 16 October 2017
  • BOM annual report – approved by the Board
  • 1st year applications, September 2018 – now being accepted
  • German exchange – successful inward trip, outward trip scheduled for February 2018
  • Extra-curricular – a wide range of lunchtime and sporting activities underway
  • Loreto Leadership visitors to the school

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meetings of the Board were fixed for Tuesday, 24 October 2017 and Wednesday, 15 November 2017 at 4.30 p.m. in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Wednesday 18 October 2017


Agreed Report of Board of Management meeting

Wednesday, 6 September 2017

Attendance

Mr. Cummins, Mr. Clancy, Mr. MacGonagle, Mr. Quigley, Ms. O’ Donoghue, Ms. Huelswitt and Sr. Helen.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (29 May 2017) were adopted following the proposal of Mr. Quigley, seconded by Mr. Cummins.

Capital Development – updates

The meeting was informed of the following:

  • The installation of 2 portacabin classrooms in recent weeks to cater for increased student enrolment
  • The considerable progress being made on the new building as seen by Mr. Cummins and Mr. O’ Shea during a site visit on 11 August 2017
  • The requirement to submit a Traffic Plan for the new school
  • Ongoing work in relation to the procurement of I.T. equipment for the new school
  • The preparations for vacating the current buildings at Spawell Road

Report from Finance Sub-Committee

The Board reviewed the Income and Expenditure A/c from 1 September 2016 to 31 August 2017 and also agreed a Budget for 2017/2018 to be forwarded to the Loreto Trust Board.

School Planning and Self-Evaluation

The Board agreed the following programme for 2017/2018:

1. ICT Policy
2. Internet Acceptable Use Policy
3. Code of Behaviour
4. Inclusion / Special Educational Needs
5. Health and Safety Statement / Emergency Procedures
6. Curriculum – Junior Certificate reform
7. School self-evaluation and improvement plan (SIP) – implementation
8. WSE-MLL and Subject Inspection Reports – implementation
9. Anti-Bullying Policy
10. Whole School Guidance

The Board formally reviewed and approved the school’s Anti-Bullying policy for 2017/2018.

In School Management Review

The Board approved the duties attaching to the new Deputy Principal, John McGinnity, and to Assistant Principals, Trish Kinsella and Joe Cummins.

School Insurance Annual Review

The Board confirmed insurance cover in respect of the following:

Buildings

Contents

Pitch

Personal accident cover for students on a 24 hour basis

Ride-on mower and tractor insurance

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • The enrolment of 750 students in the school for 2017/2018
  • The ongoing review of generally very positive Leaving Certificate results – the Board conveyed its appreciation to the teaching staff
  • The implementation of the Framework for Junior Cycle 2015, Croke Park hours and Supervision/Substitution Scheme following the suspension of ASTI industrial action
  • An amended school calendar – approved by the Board
  • The work of the Parents’ Council
  • A programme evaluation of LCVP in the school – the Board agreed its response to the report
  • The inclusion of a report on Teaching and Learning at all future Board meetings

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Wednesday, 11 October 2017 at 4.30 p.m. in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 12 September 2017