Board of Management

Board of Management 2016 – 2019

 

Membership of Board of Management

15 October 2016 – 14 October 2019

Trustee nominees

Sr. Helen O’ Riordan, I.B.V.M. (chairperson)

Mr. Patrick Quigley

Mr. Brian Mac Gonagle

Ms. Heike Huelswitt

 

Parent nominees

Ms. Annette Cahalane

Mr. Liam Gaynor

 

Teacher nominees

Mr. Joe Cummins

Ms. Siobhán O’ Donoghue

The Secretary to the Board is Mr. Billy O’ Shea who attends meetings in a non-voting capacity.


Agreed Report of Board of Management meeting

Monday, 3 December 2018

Attendance

Mr. Cummins, Mr. Quigley, Ms. Cahalane, Ms. O’ Donoghue, Mr. MacGonagle, Sr. Helen, Ms. Huelswitt and Mr. Gaynor.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (5 November 2018) were adopted following the proposal of Ms. Cahalane, seconded by Ms. O’ Donoghue.

Admission of students into 1st year, September 2019

The Board considered matters relating to the admission of students into 1st year, September 2019.

Child Protection Procedures and Oversight Report 

Mr. O’ Shea presented a Child Protection Oversight Report to the meeting covering the period since the last Board meeting on 5 November 2018.

Health and Safety Report

Mr. O’ Shea presented the meeting with Derek Madden’s report on his November visit to the school.

School Planning / Teaching and Learning

The Board agreed to review the draft policy document on Relationships and Sexuality Education at its January meeting.

Mr. O’ Shea informed the meeting that an updated Critical Incident Management Plan was at final draft stage.

He also updated the Board on recent inservice training relating to the new Junior Cycle programme.

Leadership and Management

Following a consultation process with staff, the Board agreed an amended Leadership and Management Framework to take effect immediately.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • The completion of Christmas class tests for all year groups and the preparation of reports
  • The recent Open Morning for all family members to view the new school building and grounds
  • The very successful Career Information Night for 5th and 6th year students held on 27 November

Any other business

The meeting discussed the decant of Spawell Road.

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next two meetings of the Board were fixed for Monday, 10 December 2018 at 4.15 p.m. and for Monday, 14 January 2019 at 4.30 p.m.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 4 December 2018.


Agreed Report of Board of Management meeting

Monday, 5 November 2018

Attendance

Mr. Cummins, Mr. Quigley, Ms. Cahalane, Ms. O’ Donoghue, Mr. MacGonagle, Sr. Helen and Mr. Gaynor.

Apologies were received from Ms. Huelswitt.

In the absence of Sr. Helen at the start of the meeting, Mr. Quigley was appointed as chairperson.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (8 October 2018) were adopted following the proposal of Ms. Cahalane, seconded by Mr. Cummins.

Admission of students into 1st year, September 2019

The Board was informed that 308 valid applications had been received.

In accordance with its Admission Policy, the Board agreed the allocation of the 150 places for 1st year, September 2019.

Building – updates

The meeting was informed of ongoing work on the GAA pitch as well as the builders’ snagging list.

Mr. O’ Shea reported that the disposal of assets in Spawell Road was continuing.

Report from Finance Sub-Committee

The Board was informed that the annual audit had been conducted between 23 and 25 October 2018 and that a draft report was awaited.

An Income and Expenditure Report for the year to date was presented to the meeting.

Child Protection Procedures and Oversight Report 

Mr. O’ Shea presented a Child Protection Oversight Report to the meeting covering the period since the last Board meeting on 8 October 2018.

Health and Safety Report

Mr. O’ Shea presented the meeting with a proposed organisational structure submitted by Derek Madden (Health and Safety Manager).

The meeting discussed the respective roles of the Facilities Management Company and the Board of Management in relation to overall health and safety matters.

School Planning / Teaching and Learning

The Board was informed of the work of the School Planning Group in relation to a review of the school’s Code of Behaviour. Arrangements for 2 days of Junior Cycle inservice training for teachers were also outlined.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • The recent Autumn General Meeting of parents which was well-received by the 92 strong attendance
  • Positive reaction to the first parent-teacher meeting to be held in the new sports hall
  • Forthcoming Christmas class tests for all students
  • The Careers Information Night for 5th and 6th year students on 27 November
  • The 6th year Wellbeing Day scheduled for 30 November

Any other business

The meeting expressed its sympathy to Mr. MacGonagle on the recent death of his brother.

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Monday, 3 December 2018 at 4.30 p.m.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 6 November 2018.


Agreed Report of Board of Management meeting

Monday, 8 October 2018

Attendance

Mr. Cummins, Mr. Quigley, Ms. Cahalane, Ms. O’ Donoghue, Ms. Huelswitt and Mr. Gaynor.

Apologies were received from Sr. Helen and Mr. Mac Gonagle.

In the absence of Sr. Helen, Mr. Quigley was appointed to chair the meeting.

Mr. Gaynor, the new parent nominee, was welcomed to the meeting.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meetings (11 and 24 September 2018) were adopted following the proposal of Ms. O’ Donoghue, seconded by Ms. Huelswitt.

Correspondence

JMB Bulletin 06 in relation to Child Protection was considered in detail by the meeting. It was agreed to ask Sr. Helen to assist Mr. O’ Shea in ensuring full compliance by the school with all child protection requirements.

Building – updates

The meeting was advised that work was continuing on the disposal of assets in Spawell Road.

It was reported to the meeting that work was due to start very shortly on the GAA pitch and that the polytunnel had been covered. Mr. O’ Shea advised that weekly meetings continue with the Facilities Management Team (FMT) and that many snagging items were gradually being resolved.

Annual Report to families from the Board of Management

A draft report was circulated to members by Mr. O’ Shea. It was agreed to submit any observations to him by the end of the week and that the final document would be presented to parents at the Autumn General Meeting on Monday, 15 October 2018.

Report from Finance Sub-Committee

The Board formally approved the budget for 2018/2019.

It was noted that the annual audit would take place between 22-24 October 2018.

Child Protection Procedures and Oversight Report 

Mr. O’ Shea presented a Child Protection Oversight Report to the meeting covering the period since the last Board meeting on 11 September 2018.

Health and Safety Report

Mr. O’ Shea presented the meeting with the monthly report of the Health and Safety Manager, Derek Madden, who had visited the school twice since the last Board meeting.

New fire drill/emergency procedures were agreed following the completion of the first fire drill on Monday, 1 October 2018.

School Planning / Teaching and Learning

The Board was informed of the work of the School Planning Group in relation to whole-school assessment. The impact of classroom based assessments in 2nd and 3rd years was discussed by the meeting.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • The holding of information meetings for parents in recent weeks on study skills, internet safety, the CAO system
  • The setting up of the Students’ and Prefects’ Councils for the year
  • The wide range of extra-curricular activities now underway in the school
  • The very successful start-of-year mass in Clonard Church
  • 1st year enrolment, September 2018 – now underway
  • Forthcoming HSE vaccinations

Any other business

The meeting expressed its sympathy to Mr. MacGonagle on the recent death of his brother.

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Monday, 5 November 2018 at 4.30 p.m.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 9 October 2018.


Agreed Report of Board of Management meeting

Tuesday, 11 September 2018

Attendance

Mr. Cummins, Mr. Clancy, Mr. MacGonagle, Mr. Quigley, Ms. Cahalane, Ms. O’ Donoghue and Sr. Helen.

Apologies were received from Ms. Huelswitt.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (7 June 2018) were adopted following the proposal of Mr. MacGonagle, seconded by Mr. Quigley.

Building – updates

The Board was informed that classes had commenced in the new school building at Pembroke Hill. Areas of outstanding work were outlined – GAA pitch, polytunnel, phones, traffic management.

Sr. Helen thanked all Board members for their outstanding commitment to the development of the new school over a long number of years.

Report from Finance Sub-Committee

The Board reviewed the Income and Expenditure A/c from 1 September 2017 to 29 August 2018.

It was agreed that the Finance Sub-Committee would meet in the coming weeks to draft a budget for 2018/2019.

In view of the school’s increasing size, it was agreed by the Board that a second position of Receptionist should be advertised and filled.

Child Protection Procedures and Oversight Report 

Mr. O’ Shea presented a Child Protection Oversight Report to the meeting covering the period since the last Board meeting on 7 June 2018.

Health and Safety Report

Mr. O’ Shea informed the meeting that the school’s Health and Safety Manager, Derek Madden, would make his first visit to the new school on Monday, 17 September 2018 and that a report would be issued to the Board thereafter and following each monthly visit throughout the 2018/2019 school year.

School Planning / Teaching and Learning

The Board agreed that the following areas be formally reviewed by the school in the course of the 2018/2019 academic year:

2018/2019 1. Whole School Assessment
  2. Attendance
  3. Inclusion of Students with Special Educational Needs (SEN)
  4. Code of Behaviour / Mobile Phones
  5. Health and Safety Statement / Emergency Procedures
  6. Curriculum – Junior Cycle Reform, Leaving Certificate Applied Programme
  7. School self-evaluation and improvement plan (SIP) – implementation
  8. WSE-MLL and Subject Inspection Reports – implementation
  9. Whole School Guidance

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • His appreciation of the help that was always available to him, from both the Board and the staff, in relation to the move to the new school
  • Forthcoming analysis of Leaving and Junior Certificate examination results
  • The process to appoint a parent nominee to the Board following the retirement of Mr. Patrick Clancy
  • The election of Prefects’ and Students’ Council for the year
  • The Parents’ Association AGM on Monday, 24 September 2018

Any other business

Sr. Helen thanked Mr. Clancy for his outstanding service to the Board, particularly in relation to IT procurement issues.

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Monday, 8 October 2018 at 4.30 p.m.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 18 September 2018.


Click here to download the Board of Management Annual Report 2017/2018